Payroll
Payroll means salary calculation of an employee in the business.
Payroll is simply an aggregation of total amount wages paid by
the business to its employees.
The total amount of money that a company pay to its employees.
Pay
Head:-
Basic Salary
H.R.A.
T.A.
D.A.
Bonus
Leave
P.F.
Overtime
Payroll Processing in Tally
Payroll:-
Employee Databases
Leave & Attendance
Overtime / Production
Income- Tax
Loans & Advances
Salary & Increments
Pay-slip
Provident Fund
Professional Tax
Employee State Insurance
National Pension Scheme
Five Easy Steps to Payrol:-
(1)
|
(2)
|
(3)
|
(4)
|
(5)
|
Create
Employee
Master
|
Create
Payroll
Master
|
Create
Pay
Heads
|
Create
Salary
Details
|
Process
Payroll
|
1 Employee
Groups
2 Employee
Master
|
1 Payroll Unit
2 Attendance /
Production Type
|
1 Earning
2 Deductions
3 Employees’
Statutory
Deductions
4 Employees’
Statutory
Contributions
|
1 Group Pay
Structure
2 Individual
Pay Structure
|
1 Attendance
Process
2 Payroll
Process
3 Payroll
Reports
|
Example:-
Mr. Chandan Kumar is an employee of a company as an assistance manager, (Branch
office Mahua) in the department of marketing. He absents 3 days and Overtime 20
hrs in the month. Absenting charge ₹ 200/-
per day and Overtime rate ₹ 200/- per hour. His Salary details are following:-
Basic Salary :-
50,000/-
Bonus :-
1,000/-
D.A. :-
5,000/-
H.R.A. :-
5,000/-
Overtime :-
4,000/-
T.A. :-
5,000/-
Leave :-
( 600/-)
P.F. :-
( 5,000/-)
Request to you prepare Pay-slip of Mr. Chandan Kumar in tally.
Enabling Payroll :-
Gateway of Tally > F:11 Company Features > Accounting
Features > Cost / Profit centre managements > Maintain Payroll – “Yes”
Payroll Info
The Payroll Info. Allows to set up the employee defaults and standard
payroll information with common payroll fields used for calculating earning and
deductions.
Gateway of Tally > Payroll Info.
Payroll
Info.
|
Employee Categories
Employee Groups
Employee
Units (Work)
Attendance/ProductionTypes
Pay Heads
Salary
Details
Voucher
Types
Quit
|
Employee Categories:-
Each categories is unique
with regard to type of work performed, job security, benefits package, and
ability to organize unions. Assignment to an employee category is based upon
job title and the role of the position.
Following are the employee categories in the business/company:
·
Account Department
·
Sales Department
·
Managing Department
·
Branch office Mahua
·
Branch office Hajipur
·
Branch office Sonpur
·
Branch office Patepur etc.
Employee Categories Creation:-
Gateway of Tally > Payroll Info.> Employee Categories > Create
Employee Group:-
Employee Group allows to
group employees in a logical manner.
The salary structure can be defined at the employee group level.
Following are the employee group by designation:
·
Managers
·
Field Managers
·
Supervisors
·
Senior Accountants
·
Junior Accountants
·
Computer Operators
·
Clerks
·
Peons
·
Workers
·
Sales Department
·
Marketing Department etc.
Employee
group creation:-
Gateway of Tally > Payroll Info. > Employee Group > Create
1.
Sales Department
2.
Marketing Department
Unit creation :-
Gateway of Tally >
Payroll Info. > Unit > Create
1. Hrs (Hours)
2. Min (Minutes)
3.
Hrs of 60 min
Attendance / Production Types creation:-
Gateway of Tally >
Payroll Info > Attendance / Production > Create
Name
|
Under
|
Type
|
Unit
|
1.
Leave
|
Primary
|
Leave without Pay
|
Day
|
2.
Overtime
|
Primary
|
Production
|
Hrs of 60 min
|
Pay Head :-
A Pay Head is categorized as allowances, Deductions or Reimbursements in
tally, Payhead types are provided in natural language for ease of use, as
follow in this we have to define Basic, H.R.A, D.A, P.F, Bonus, etc.
Pay Head Creation:-
Gateway of tally >
Payroll Info. > Pay Head > Create
Name
|
Basic
Salary
|
H.R.A.
|
Leave
|
P.F.
|
Overtime
|
Bonus
|
Pay Head Types
|
Earning for
Employees
|
Earning for
Employees
|
Deduction
from Employees
|
Deduction
from Employee
|
Earning for
Employee
|
Earning for
Employee
|
Incomes Types
|
Fixed
|
Fixed
|
Variable
|
Variable
|
||
Under
|
Indirect
Expenses
|
Indirect
Expenses
|
Current
Liabilities
|
Current
Liabilities
|
Indirect
Expenses
|
Indirect
Expenses
|
Efect net Salary
|
Yes
|
Yes
|
Yes
|
Yes
|
Yes
|
Yea
|
Name to be display in payroll
|
Basic
Salary
|
H.R.A.
|
Leave
|
P.F.
|
Overtime
|
Bonus
|
Currency of Ledger
|
₹
|
₹
|
₹
|
₹
|
₹
|
₹
|
Use for calculation of Gratuity
|
No
|
No
|
No
|
No
|
No
|
No
|
Set /Alter Income Tax Details
|
No
|
No
|
No
|
No
|
No
|
No
|
Calculation Types
|
As User
Defined Value
|
As Computed
Value
|
On
Attendance
(Leave
Without Pay-Leave)
|
As Computed
Value
|
On
Prduction
|
Flate Rate
|
Calculation Period
|
Months
|
Days
|
Months
|
Months
|
||
Rounding Methord
|
Normal
Rounding
|
Normal
Rounding
|
Normal
Rounding
|
Normal
Rounding
|
Normal
Rounding
|
|
Limit
|
Nil
|
Nil
|
Nil
|
Nil
|
Nil
|
|
Compute
|
On
Speciefied Formula
|
On Speciefied
Formula
|
||||
Specified Formula
|
Basic
Salary
|
Basic
Salary
|
||||
Basic Salary Creation:-
Gateway of tally >
Payroll Info. > Pay Head > Create
H.R.A. Creation:-
Gateway of tally >
Payroll Info. > Pay Head > Create
T.A. Creation:-
Gateway of tally >
Payroll Info. > Pay Head > Create
D.A. Creation:-
Gateway of tally >
Payroll Info. > Pay Head > Create
Leave Creation:-
Gateway of tally >
Payroll Info. > Pay Head > Create
P.F. Creation:-
Gateway of tally >
Payroll Info. > Pay Head > Create
Overtime Creation:-
Gateway of tally >
Payroll Info. > Pay Head > Create
Bonus creation:-
Gateway of tally >
Payroll Info. > Pay Head > Create
Reimbursement Creation:-
Gateway of tally >
Payroll Info. > Pay Head > Create
Salary Details:-
In Tally, throgh this
option we set salary detail of an employee. Salary detail means earning for
employee and deduction from employee. Example:- Basic Salary, H.R.A, T.A, D.A,
Bonus, P.F, etc.
Salary
Details Creation :-
Gateway of Tally >
Payroll Info > Salary Detail > Define
To set salary detail of Marketing
Departmental employees
Gate way of tally > Payroll Info. > Salary Details > Define >
Marketing Department >
Employee:-
The person which workes
in the company/business on the basic of monthly salary is called employee. Example:-
Manager, Assitance Manager, Sales Manager, Peon, Clerk, Cashier, Accountant, Field
Officer etc.
Employee Creation :-
Salary
Payable Creation :-
Gateway of tally > Payroll Info.
> Pay Head > Create
Payroll Voucher Alteration :-
Payroll Voucher Entry :-
Gateway of tally > Payroll Voucher
Attendance & Leave Recording :-
Ctrl + F5 attendance
Ctrl + F4 Payroll
Alt + A Payroll Autofill
Again Payroll Autofill (Alt+A)
To view Payroll-slip :-
Gateway of Tally >
Display > Payroll Reports > Statement of Payroll > Pay Slip > Single
Pay Slip > Chandan Kumar > Alt + P (Print with Preview)
Payroll Services is one of the leading companies in Chennai, India. We have been providing our clients with the best and most efficient payroll services for over 15 years.
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